Fully remote · 80% · join our team
Help take Europe’s leading spine congress to the next level. EUROSPINE, the Spine Society of Europe, is looking for an Annual Meeting Specialist to join the team behind our flagship event.
About EUROSPINE
We are one of the world's leading spine societies, advancing spine care through education, research and community. Our Annual Meeting is the central pillar of that mission — connecting thousands of spine specialists every year and generating the resources that fund everything we do. The EUROSPINE Annual Meeting is a multi-day international congress (next edition: 7–9 October 2026, Gothenburg, Sweden) that regularly draws thousands of spine specialists, with recent editions exceeding 3,700 attendees, for an integrated programme of scientific discovery, clinical education, and cross-disciplinary exchange.
The opportunity
This is a hands-on coordination role at the heart of our Annual Meeting. You will work alongside our Annual Meeting Lead as part of a small, dedicated team, with genuine end-to-end ownership of defined sub-projects — and you will see your work come to life every autumn in a new European city.
The role has two focus areas: supporting the planning and organisation of the meeting itself, and working alongside our Industry Relations Lead on the partnerships that fund it.
Supporting our Annual Meeting
- Keep the scientific programme moving. Work in our programme planning tool, coordinate faculty invitations and confirmations, track deadlines, and maintain programme documentation and the session grid.
- Bring the congress to life. Coordinate printed materials, awards and delegate gifts, and support the logistics of social and community events.
- Keep everything connected. Maintain our filing systems and support committee and council communications related to the Annual Meeting.
Supporting our industry partnerships
Our industry partners provide the foundation on which the Annual Meeting is built, and we want to grow those relationships into genuine long-term partnerships. Working closely with our Industry Relations Lead, you will:
- Maintain partner and prospect data in our CRM.
- Prepare and administer contracts and invoicing.
- Track what we have committed to and make sure it is delivered.
- Support the day-to-day coordination of exhibitors and sponsors.
Who you are
- An experienced congress coordinator. You have solid experience organising international medical congresses — ideally from a PCO environment — and you know how a major meeting comes together.
- Organised and detail-oriented. You manage several workstreams at once, track deadlines and keep documentation in order without being chased.
- A team player who takes responsibility. You enjoy working closely with others and are equally comfortable owning your own areas end to end.
- A strong communicator. Fluent English is essential; German is a clear advantage, as are further European languages.
What we offer
- Fully remote working, across European time zones, within a team that is spread out but genuinely close-knit.
- 80%, with flexibility across the year — with the honest note that the weeks around the Annual Meeting are intense.
- A meaningful role. Every edition reaches thousands of spine specialists across Europe and beyond, and you will help make it happen.
- Great people. Work alongside leading spine surgeons and a friendly, mission-driven team.
Practical details
Travel within Europe is part of the role: on-site delivery of the Annual Meeting and occasional team or committee meetings.
Candidates must be based in Germany, Austria or Switzerland with current, unrestricted work authorisation there; we are unable to support visa sponsorship or work authorisation for this role.
